TRANSPORT & CONTACT DETAILS 

Method of transport to and from the activity 
As arranged within your group, please ensure that additional money is given to your driver to cover fuel costs.

Contact details 
Please contact the Emergency Contact if you feel the participant is overdue from returning from the activity 

Activity Coordinator 
Name: Jacinta Heaton 
Phone: 0434 698 826 

Emergency Contact 
Name: Gary Jonassen 
Phone: 0419 264 236 

 

SUPERVISION & PARTICIPATION 

This activity will be under direct adult supervision: Yes  

This activity involves both male and female youth members: Yes 

Both male and female leaders will be present: Yes  

 

ACTIVITY DETAILS 

Activity  overview 

Cub Leadership course at Mudgee Scout Hall.

Each Cub needs to bring day pack with a drink bottle and a game that they can lead on the day. (please have it written out so it can be photocopied)

 If it requires equipment please let email Jacinta.heaton@nsw.scouts.com.auand advise what equipment is required. 

Morning, afternoon tea and Lunch provided. 

Menu -

Morning tea - Platter of fruit, sweet and savoury treat

Lunch - Chicken burgers with patty, lettuce, tomato, cheese, mayo. Fruit

Afternoon tea - Platter of fruit, sweet and savoury treat

ALL DIET REQUIREMENTS WILL BE CATERED FOR, please ensure that all food requirements are listed when registering, these details are not automatically sent to us and unless we are advised we do not know what is required for your Cub. NO ADDITIONAL FOOD is to be bought to the Leadership course.

Drinks will include water, cordial and milo/tea/coffee if cold. 

Leaders attending will need to pay also if eating.

Anyone attending will be required to wear fully enclosed shoes, NO thongs, flip flops or sandals can be worn at the Leadership Course. This is for your safety.  

Please arrive before 8.45am to ensure that we can start on time.  

We will be maintaining strict health precautions during the entire event.  Sanitiser will be available for use and high levels of hygiene will be required at all times. If you or your youth member are feeling unwell with cold or flu like symptoms prior to the camp please do not attend. 

All participants are expected to stay with the group at all times. No pass outs will be given.. 

Activity cost 
$15 (plus travel costs as decided by your group if carpooling) for all attendees. This will be billed by your Group 

Will participants remain on site at all times? Yes  

 

ENVIRONMENT & FACILITIES 

Description of site and facilities 
The Mudgee Scout hall has bathroom and paring facilities. Please do not presume to plug in any devices in any electrical outlet at the hall. If you have devices that need charging you are expected to discuss this with our hosts. Any devices found charging will be unplugged.  

Power, water, or facility limitations 
See above 

 

SUPERVISION & ATTENDANCE 

Who may attend (youth/adults) 
Cubs who need a leadership course. With due respect as this is a leadership course, parents will be asked to leave.

Adult screening requirements 
WWCC, Police Check, membership registration

 
Age-specific supervision requirements 
All activities are aimed at cubs. 

Restrictions on additional attendees 
As this is a leadership course no other youth can attend. 

Are participants are required to stay for the entire event, no pass outs. 

 

HEALTH, SAFETY & HYGIENE 

Health expectations (e.g.illness exclusions) 
Participants should not attend if they are unwell or showing symptoms of illness. 

Participants may be sent home if they become unwell during the event. 

 

BEHAVIOUR & PARTICIPATION EXPECTATIONS 

Behaviour standards 
This event will be using the patrol system and buddy system. Participants are required to stay with the group, with the exception of needing to use the amenities, in this situation, they must go with a buddy and ensure that the patrol leader is aware of their whereabouts. 

All participants are expected to behave responsibly and respectfully at all times, in accordance with the Scouts Code of Conduct, the Scout Promise and Law, and relevant federal and state laws. 

Participants may be sent home in the case of non-compliance with the expected standards of behavior. 

 

EQUIPMENT & CLOTHING 

Participants must bring 
Please ensure that you bring the following:  

·       day pack

·       drink bottle

·       a game that they can lead on the day. (please have it written out so it can be copied)

 

Participants must NOT bring 
What not to bring –  

• additional food of any kind (especially lollies, chips and chocolate), our catering team has been doing this for a long time, no-one will starve 

• electronics (tablets, hand held games etc.) We will not be responsible for any damages or losses of these devices.  

 Bringing in additional foods causes issues with allergy planning. If your youth member has additional needs that require these items please chat to your leader prior to camp so that arrangements can be made for different food requirements. Please ensure that all food requirements, medical conditions etc are listed on everyone's form that will be attending.  

Responsibility for personal items is the sole responsibility of the participant and/or their parent/guardian. Under no circumstances will Leaders be responsible for safe keeping, loss or damage to items. 

 

ACCOMMODATION & LOGISTICS 

Camping or accommodation details 
N/A

Arrival and departure instructions 
You will arrive before 8.45am and leave at 3pm

 

WITHDRAWAL & REFUND POLICY 

Refund conditions 
If you find you are unable to attend prior to the hard close date a refund may be possible, please email jacinta.heaton@nsw.scouts.com.au  

Non-refundable circumstances 
The closing date is a hard close, if you accept that your youth member will attend the course you are expected to pay the course fees to you group. You group will then be sent an invoice for anyone listed to attend at the hard close date. Due to purchasing requirements no refunds will be given after the hard close date. 

Please advise the activity co-ordinator if you are unable to attend on the day, if you are aware of this before the event day, please withdraw from this event by using the withdraw feature.